Reimbursement Policy

Policy and Procedures for Reimbursements from COMPRES

Please read and follow these guidelines carefully to ensure your reimbursement is processed efficiently. 

All requests for COMPRES support must be pre-approved. No exceptions. Please email your request to Dr. Carl Agee <agee@unm.edu> with a copy to Shannon Clark <skclark@unm.edu>.

If you have been approved, you may obtain the current forms for travel reimbursement  (for Non-University of New Mexico attendees) at the following link:

Non-Employee Expense Reimbursement form

Please mail the forms and all required receipts to the COMPRES office address on the form.

Workshops/Meetings/Annual Meeting:

Travel support from COMPRES may vary. If travel support will be provided, it will be identified in the workshop/meeting announcement at COMPRES.us.  Travel support for students to attend workshops or meetings is generally limited to up to $500.00, which may cover airfare, car rental, gas, parking, tax, toll, and mileage. Fees associated with ticket exchange, upgrades, or rescheduling are not covered. For travel by air, please include proof of payment and boarding passes. Itinerary or flight confirmation cannot substitute for a receipt.

Travel expenses are generally provided for invited speakers for all workshops and meetings. 

All original receipts are required for reimbursements. Any requests that do not comply with the requirements may not be processed.

All documentation and forms need to be submitted to the COMPRES office within 20 days of travel.
 

Workshop Organizers:

Catering: Your request should include the name of vendor, contact information, and a quote or estimated cost from the vendor. Catering MUST BE PRE-APPROVED (contact Shannon Clark)

Group dining: Attach a list of names of all who attended the meal and their affiliations with the receipt.

Alcohol has to be on a separate bill and will not be reimbursed.

It is important that all services, such as video recording, AV services, catering, etc. be preapproved. If you neglect to obtain pre-approval, reimbursements will be delayed or could be denied.

Submit a request with detailed explanations including the name of individual or organization providing the service, the type and purpose of the service, terms and conditions, estimated charge, and payment information.

Itemized receipts are required.